Leaving St. Olaf

Senior Account Deactivation Date:

For Seniors graduating in Spring, accounts will expire September 20 that same year. To check or confirm specific dates, please visit Student Mailing Lists.


Sites and Software

Ensure all sites, accounts, services and subscriptions are no longer tied to your @stolaf.edu address, either as the primary email or the recovery email.

This may include networking, social media, education or financial sites and services, such as:

  • LinkedIn
  • Spotify/Amazon Prime

  • Graduate school applications

  • Student loans

ePortfolio: student portfolio sites that are part of a major/concentration requirement can be granted a two-year hosting extension upon request and approval of the St. Olaf Web Team. To request additional access fill out a Helpdesk ticket at Website Request for Recent Graduates 

R Studio: If you would like to save project files in R Studio, this can be done by selecting the folder(s) that you would like to save. Go to Files > More > Export and data will be saved in a zipfile format directly to your computer. Instead of saving all account data at once, it is recommended to back up folders of data stored on the account. If you have any questions about backing up R data, please submit a ticket via RStudio Server Issues

Please note that while R packages are available online, there may be some packages that require special installation, specific storage or other tools (such as Python) to run. This may impact projects that are reconstructed on a R Studio instance separate from St. Olaf's infrastructure.

WordPress: for WordPress sites that you manage, please make sure that your successor, co-worker, or other person who will be managing the site after you leave, is setup as an Administrator on the site.

Zotero - to keep your Zotero account and Zotero library, visit How to Keep Zotero When You Graduate 


Google Groups (formerly email aliases / mailing lists)

If you are the owner of a Google Group, please transfer ownership via groups.google.com


Google Drive: Transferring Ownership of Files

To transfer ownership of your Google drive/files to another St. Olaf user, please follow the steps at Make someone else the owner of your file

NOTE: Google Apps for Education will only allow you to reassign ownership of docs to other users in the St. Olaf domain. If you need to move files to a personal account, you will need to do a Google Workspace Migration (see below)


Google Workspace Migration

To have your files, emails, calendars, and contacts quickly and securely copied to your personal Google account, you can use a paid service called VaultMe for a small fee. Visit VaultMe to learn more about this option.

  1. Click on the orange "Try VaultMe Now" button.
  2. Select Copy or Migrate From and choose the Google Workspace option.
  3. Sign in to Google with your St. Olaf account credentials.
  4. Sign in to your personal Google account and select preferences (email only, docs you own, docs shared with you, Drive files and folder in trash, calendar, contacts/contact groups, etc)
  5. Enter payment information, and select Confirm & Go.


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Article ID: 109989
Mon 6/15/20 11:31 AM
Mon 5/13/24 4:39 PM

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Steps to migrate your St. Olaf email. Note this is only one method, limited to email only; visit Leaving St. Olaf for all methods.