Leaving St. Olaf

Senior Account Deactivation Date:

For Seniors graduating in Spring, accounts will expire September 20 that same year. To check or confirm specific dates, please visit Student Mailing Lists.


Sites and Software

ALL sites and accounts that you used your @stolaf.edu address: review all other accounts and services that you signed up for to ensure they are not using your @stolaf.edu address. This might include networking, media, social or software sites. Also check to make sure you didn't set the recovery on those sites to @stolaf.edu. 

WordPress: for WordPress sites that you manage, please make sure that your successor, co-worker, or other person who will be managing the site after you leave, is setup as an Administrator on the site.

Zotero - to keep your Zotero account and Zotero library, visit https://libraryguides.stolaf.edu/c.php?g=93021&p=8852637


Google Groups (formerly email aliases / mailing lists)

If you are the owner of a Google Group, please transfer ownership via groups.google.com


Google Drive: Transferring Ownership of Files

To transfer ownership of your Google drive/files to another St. Olaf user, please follow the steps at support.google.com/drive/answer/2494892

NOTE: Google Apps for Education will only allow you to reassign ownership of docs to other users in the St. Olaf domain. If you need to move files to a personal account, you will need to do a Google Workspace Migration (see below)


Google Workspace Migration

Option 1: Transfer your content - RECOMMENDED METHOD

The Transfer option copies and transfers the following from your St. Olaf account to your personal Google account:

  • Email in Gmail (not contacts, chats, tasks, or calendar items)
  • Documents that you own in Google Drive (except files in the “Google Photos” section of Drive)
  • Documents in My Drive

To complete a Transfer, first, make sure you are signed into your St. Olaf account. You will get an error message if your browser defaults to your personal gmail account. Open a different browser or private window. Then, follow the steps detailed at support.google.com/accounts/answer/6386856.

  • Requires a personal Gmail account.
  • Original files stay in your St. Olaf account. Any changes you make to the copied files don’t affect the originals. 
  • Any emails you receive after the Transfer will not be copied to your personal Google account
  • Email labels are retained (with an added “Moved date” label) and placed in your personal Gmail account:

  • Drive files are placed in a folder in your personal Google drive:

  • If you receive the error “function () { [native code] }” when attempting this method, you will need to choose a different option to get your data. Google doesn’t provide any support on this.

Option 2: Download your data – Create an Archive

You can export and download your data from your St. Olaf Gmail, calendar, documents, and photos. In a few easy steps, create an archive to keep for your records or use the data in another service. NOTE: Downloading your data does not delete it from Google’s servers.

Follow the steps detailed at https://support.google.com/accounts/answer/3024190

Option 3: Move Emails only

To move your email only, follow the how-to steps by visiting this link.

  • Requires a personal Gmail account.
  • If you choose this option, your personal Gmail account will continue to check and download messages from your St. Olaf account until it is deactivated.
  • This option does not move documents stored in Drive, nor calendar items. And Gmail labels do not move.

Option 4: Hybrid Approach

If you want new emails to continue to be forwarded to your personal account (until your St. Olaf account is deactivated), AND you want a copy of your Drive documents and calendar items, you might consider a Hybrid Approach:

  • First, follow all the steps in option #3 listed above (moving emails).
  • Second, follow the steps in option #2 above (archive your data), EXCEPT de-select Gmail:


Article ID: 109989
Mon 6/15/20 11:31 AM
Fri 11/11/22 2:12 PM

Related Articles (1)

Steps to migrate your St. Olaf email. Note this is only one method, limited to email only; visit Leaving St. Olaf for all methods.