Mac: Adding a Printer

Office moves or printer replacements sometimes require a new printer to be added to your Mac. This page provides the details you need to install a printer.

Adding a Printer

If you are reinstalling an existing printer that seems not to be working, delete it first (find it using steps 1 and 2 below), then add it back again.

1. Open System Preferences (macOS 11-12) or System Settings (macOS 13-14)  (click on the apple in the upper left, it should be the second option in the drop down menu)

2. Click on Printers & Scanners (toward the end of the second row of icons on macOS 11-12 or near the bottom on macOS 13-14)

3. If you have:

   • macOS 11-12

     1. Click the "+" button at the bottom of the list of printers, and select Add Printer or Scanner...

   • macOS 13-14

     1. Click the Add printer, Scanner, or Fax... button

4. Click on the IP tab at the top (It looks like a Globe icon)

5. For the printer in question, use the following settings as a guide for configuring the device

   1. For Address, type or copy/paste: print.ads.carleton.edu

   2. Ensure that the Protocol setting to is set to Line Printer Daemon - LPD. If it is not, please select that option from the pull-down list
      Note: Selecting the incorrect Protocol is the most common cause of problems when installing a new printer

   3. In both Queue AND Name, enter the name of the printer you want to add

      • This will take the form BLDG###-X#### so for example the printer in CMC 104 is CMC104-CC5840
        If you're not sure of the name, sign in at print.ads.carleton.edu/printers/ to look for your printer, which may be at the end of the list

      • The Name field will have been auto filled with print.ads.carleton.edu from the Address field. Delete this and replace it with the name of the printer.

   4. Leave Location empty.

   5. Click on the Use field pull-down menu, then choose Select Software from the list
      In the window that pops up, search for the model of the printer you're installing, select it, and click Okay

      • It's usually easiest to search for the number at the end of your printer's name (frequently 5840, X55745, or E40040). C indicates that this is a Canon driver, and H indicates an HP driver.

      • The three most common drivers used on campus are Canon iR-ADV C5840/5850 PS, HP LaserJet X55745, and HP LaserJet E40040

      • For our example printer above, search for 5840 and select Canon iR-ADV C5840/5850 PS

   6. After completing all of these fields, click the Add button.

Setting Up Printing Options

Your computer should now be able to send basic print jobs to the printer you installed, but if you want to be able to add stapling, secure printing, etc., there are a couple of additional steps:

• macOS: Enabling Stapler and Other Specialty Printing Options for Canon Printers

• macOS: Canon Printing Setting Presets

Printing at Carleton

If you need to print to Carleton Printers, you will also need to have PaperCut installed on your machine. This is our print management system. Carleton-managed computers should have this installed already, but you can also install Papercut yourself.

Need Help?

Please contact the ITS Helpdesk for assistance: go.carleton.edu/helpdesk or 507-222-5999