Moodle: Setting up Moodle Scheduler

Overview

Moodle Scheduler can be incredibly useful if you want groups of students to sign up for the same appointment slots. Some examples include group tutoring sessions, advising sessions, and conversation groups. Scheduler also includes Access Restrictions within the course, and you can set email reminders to students.

If you prefer individual appointments slots with granular notification options and would like to use in several courses, Google Calendar may be a better option.

Add the Scheduler activity into your course

1. Go to your course page and Turn Editing On ()
2. Select the Add an activity or resource link
3. Find and click on the Scheduler option
4. Configure settings as needed
   • Name
   • Introduction (also known as description)
   • Mode (Students can register ___ appointment(s) _____________)
     • "1 appointment(s) in this scheduler" = a student can only sign up once for all time
     • "1 appointment(s) at a time" = a student can sign up for another time slot only after the first appointment has passed
     • "Unlimited appointment(s) in this scheduler" = a student can sign up for multiple appointments, including back to back slots for a longer meeting
   • Use booking form (students can enter a message and/or upload a file before booking their time slot)
     • can be useful for hybrid meetings (students can write in if they are attending the meeting in person or remote) 
   • Notifications - Yes if you want to send email reminders
5. Click Save and display

Add time slots

1. In your scheduler, click Add slots
2. Choose either Add repeated slots or Add single slot
   • For repeated slots
     • set the date range
     • check mark days to add appointments on
     • set time range
     • adjust duration (default is 15 minutes)
     • add maximum number of students per slot (if needed - default is 1)
     • set location
     • set an email reminder option (if desired)
   • For a single slot
     • set the date
     • adjust duration (default is 15 minutes) 
     • add maximum number of students per slot (if needed - default is 1) 
     • set an email reminder option (if desired)
     • select and add students (if desired)
3. Click Save Changes

Need Further Assistance?

Click the Request Service button at the top-right corner of this article.

Acknowledgements 

Created by Em Palencia, Fri 9/2/22.