Classroom Support: AGH Meeting Room - In Depth Instructions

Alumni Guest House Meeting Room [114] SPECS

As outlined on our ITS Equipment in Rooms page, AGH Meeting room includes:

  • Capacity: 45-55

  • Meeting Room

  • Wheelchair Accessible

  • Projection

  • Touch Screen Control System

  • MacOS computer

  • HDMI cable for devices (BYOD)

  • HDMI adapters for USB-C and Lightning (iOS)

  • Microphones: 2 wireless handheld, 1 wireless bodypack+lav.

  • Video Conferencing Cameras and Audio

  • Multi-region Bluray/DVD/CD Player

  • Wireless Presentation

AGH Meeting Room Operations

Audio-Visual operation in AGH 114 is managed through either of the two touch panels:

  • Teaching Station Touch Panel, located at the podium in the front of the room.

  • Secondary Touch Panel, located beside the large AV rack near the main doors. 

Turning on the Sound System & Microphone Use

The sound system and the podium mic are on by default.

Volume can be adjusted by pressing the Volume + or - at the bottom of the touch panel.

To use a handheld microphone or lapel mic,

  1. Select the mic from the cradle and use the switch on the microphone to turn it on.

  1. If there is no sound, press the MICS button on the touch panel, be sure the mic you’ve selected is not red/muted, and then adjust the volume using the corresponding slider on the touch panel.

To use the Video Conferencing Microphones

Video conferencing mics are designed to be distributed throughout the room so that audience members in the room can be heard by the remote audience.

  1. Remove any or all of the video conferencing mics from their charging dock next to the tall AV cabinet.

Once removed, a green light appears on the microphone indicating it’s on.  (If a red light appears, your mic is muted.  Press the button, and the light should turn green.)

2. In your video conferencing software, be sure EasyIP Mixer is selected as your microphone.  The microphone will now function for your video conference. 

*These mics do not amplify sound to the room itself, but work well for video conferencing. There are no volume controls for these microphones, either.  They serve as an automatic-one-size-fits all mic for video conferencing only.

If you’re having trouble, contact PEPS by calling x5002.

When you’re done, please press the red SHUTDOWN button.

Turning on the Projector

  1. The projector turns on when a “Source” is selected from the Crestron touch panel. Decide how you will connect and press the corresponding button.

Lowering the Projector Screen

  1. The projector screen is raised and lowered using the wall panel behind the teaching station.

Connecting & Projecting using the installed MacOS Computer

  1. On the touch panel, press COMPUTER.

  2. In the large AV cabinet near the main doors, locate and press the discrete black power button at waist level.

  1. Locate and turn on the wireless keyboard and the wireless mouse.

At this point, you should see the computer desktop on the projector screen, and you can operate the computer from anywhere in the room using the wireless keyboard and mouse. If you don’t see the projected image, be sure the Hide Image button on the touch panel is not blue/selected.  Extra batteries may be located in the drawer at knee height in the tall AV cabinet.

If you’re still having trouble, contact PEPS by calling x5002.

When you’re done, please press the red SHUTDOWN button.

Connecting & Projecting from the Teaching Station using a Laptop with HDMI or Adapter

  1. On the Crestron Touchscreen, press LAPTOP PODIUM.

  2. Find the correct adapter for your laptop or device and plug it in.  Some laptops can use the black HDMI cable, without an adapter. 

  3. Make sure the black HDMI cable is plugged into the appropriate adapter, and then plug the HDMI cable or connected adapter into your laptop/device.

At this point, you should see your laptop display projected on the screen. If you don’t see the projected image, be sure the Hide Image button on the touch panel is not blue/selected.  You may also try connecting using one of the other connection options.

If you’re still having trouble, contact PEPS by calling x5002.

When you’re done, please press the red SHUTDOWN button.

Connecting & Projecting from the AV Cabinet Corner using a Laptop with HDMI Cable

  1. On the Crestron Touchscreen, press WALLPLATE HDMI.

  2. Find the HDMI cable near the AV Cabinet by the main doors. Connect the HDMI cable to your laptop or device; you may need to use your own HDMI adapter cable.

At this point, you should see your laptop display projected on the screen. If you don’t see the projected image, be sure the Hide Image button on the touch panel is not blue/selected.  You may also try connecting using one of the other connection options.

If you’re still having trouble, contact PEPS by calling x5002.

When you’re done, please press the red SHUTDOWN button.

Connecting & Projecting from anywhere using AirMedia Wireless Presentation

Wireless with the Puck:

  1. On the Crestron touch panel, press AIRMEDIA.

  2. Plug in the AirMedia puck into your device

At this point, you should see your laptop display projected on the screen. If you don’t see the projected image, be sure the Hide Image button on the touch panel is not blue/selected.  You may also try connecting using one of the other connection options.

If you’re still having trouble, contact PEPS by calling x5002.

When you’re done, please press the red SHUTDOWN button.

Wireless with the AirMedia App:

  1. On the Crestron touch panel, press AIRMEDIA.

  2. Follow the instructions on the projector screen, such as “To Present visit:  http://10.160.13.10” and follow the instructions.  If you haven’t yet installed the Crestron AirMedia app, you may be asked to install it before you can project.

  3.  

Additional Instructions for connecting with the AirMedia App can be found here.

At this point, you should see your laptop display projected on the screen. If you don’t see the projected image, be sure the Hide Image button on the touch panel is not blue/selected.  You may also try connecting using one of the other connection options.

If you’re still having trouble, contact PEPS by calling x5002.

When you’re done, please press the red SHUTDOWN button.

Using the Blu-Ray Player

  1. On the Crestron Touch panel, press BLU-RAY.

  2. At knee level within the teaching station, locate the Blu-Ray player. Press the larger Power button, and the smaller EJECT button. 

  3. Insert your disc and gently close the tray.

  4. Use the touch panel controls to navigate through your Blu-Ray menu and start or stop the media content.

If you don’t see the projected Blu-Ray content, be sure the Hide Image button on the touch panel is not blue/selected.

If you’re still having trouble, contact PEPS by calling x5002.

When you’re done, please press the red SHUTDOWN button.

Using the Cameras for Video Conferencing or Recording

Camera operation for video conferencing or lecture capture recording is only possible when using the room’s built-in computer.  

  1. Select COMPUTER on the touch panel and turn on the computer, keyboard, and mouse following the instructions, above.

  2. Open your preferred video conferencing or lecture capture software, and be sure your settings are as follows:

  • Microphone Input: EasyIP Mixer

  • Speaker Output: EasyIP Mixer or Crestron

  • Camera: EasyIP Mixer

At this point, your software should display video from one of the room’s installed cameras; any and all of the room’s microphones will now function as your microphone; and online participant audio will be amplified through the room’s speakers.

If you experience feedback, mute or turn off all microphones except that of the primary speaker in the room.

  1. Volume can be manipulated by using the slider on the bottom of the touch screen.  Camera Framing can be manipulated by pressing the CAMERA CONTROL icon.

Use the onscreen controls to pan, tilt, or zoom.

At this point, the video cameras and microphones should function properly. 

If you’re still having trouble, contact PEPS by calling x5002.

When you’re done, please press the red SHUTDOWN button.


 

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