CarlSites: Adding & Managing Users on Omeka

Multiple users can contribute to an Omeka site. Follow the instructions below to add users/collaborators to your Omeka website. 

From the Dashboard

When you’re in the “Manage Site” (Dashboard) view of your Omeka site, click the Users link near the top right of the page.

Note: You can also change User roles or remove users from the site

1. Click on the Add a User button

2. Type in the new user's Username, Display name, and Email address
   Recommendation: the username should match their email address or email ID (Ex. Username: testperson, Email: testperson@carleton.edu)

3. Select the role you wish to give that person

4. Then click the Add User button

You can add as many users as you like to an Omeka site. Below are the available roles in Omeka with descriptions:

1. Super – can do everything and has access to the top navigation tabs for Plugins, Appearance, Users, and Settings

2. Admin –

   • Can add, edit, tag, and delete Items, Item Types, files, both their own and created by other users

   • Make items, collections, exhibits, and other content public or not public/featured or not featured.

   • Interact with plugins installed and activated by a Super User.

3. Contributor –

   • ​​​​​​​Can add,edit, tag, and delete items which they created but cannot publish them

   • Create their own exhibits from items that are public

4. Researcher – can see private/public content, but cannot interact with it in any way

When you send an invitation, new users will get an email inviting them to join your site. (Occasionally these invitation emails will end up in Spam folders, so check there if the invitation is not in their Inbox).

Questions?

Use the Report Issue button at the top right of this article.

Acknowledgement

Created by Paul Claudel Izabayo '25, 3/24/23, updated 4/20/23